In this section, we review the basic structure of Word In the Programs menu there is a folder called Microsoft Office, . Joking aside, when, for instance, it says "English", it means that Word understands what you have . have created its own templates for letters, faxes, reports and notes, which are adapted to their. These notes are designed to cover the essential features of Microsoft Word. It covers intermediate level guide, Microsoft Word An Intermediate Guide. Introduction to MS Word 2. Centre for Educational Technology, University of Cape Town. Table of Contents. Starting up Word: On.
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An Introduction to Microsoft Office 1 Publish a document to PDF. presentation views -- such as slide master, handout master, notes master and slide. Distributed in Canada by H.B. Fenn and Company Ltd. A CIP catalogue record for this book is available from the British Library. Microsoft Press. Macros. Microsoft Word Basics. Microsoft Word has a completely redesigned user interface. The standard menus along the top have been removed.
Hierarchy Illustrate connections. A database of names and addresses can be used to personalize letters that have been created in a word processor. If your page is wider than the screen display, then you will also see a Horizontal scrollbar across the bottom of the window. The current document has a checkmark beside the file name. Abhishek Dargan. The word processor can look at your document and try to highlight any errors such as spelling or grammatical mistakes that you have made. Creating a table 1.
Good for viewing. This is a view of the document, as it would appear in a web browser. This is an outline form of the document in the form of bullets. This view does not display pictures or layouts, just text. To view a document in different forms, click the document views shortcuts at the bottom of the screen. The text will appear where the blinking cursor is located. Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button.
The keyboard shortcuts listed below are also helpful when moving through the text of a document:. Select the text by dragging the mouse over the desired text while keeping the left mouse button depressed, or hold down the SHIFT key on the keyboard while using the arrow buttons to highlight the text. The following table contains shortcuts for selecting a portion of the text: Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the keyboard.
Text can be inserted in a document at any point using any of the following methods:. Copy and Paste Text: Highlight the text you wish to copy and right click and click Copy , put your cursor where you want the text in the document and right click and click Paste.
Cut and Paste Text: Highlight the text you wish to copy, right click, and click Cut , put your. Drag Text: Highlight the text you wish to move, click on it and drag it to the place where you. Put your cursor where you want to add the text and begin typing. Describe above. Which you already copy. Text which is selected for paste is saved in Clipboard. Until you never paste it at desire location.
To replace a particular word or phrase in a document:. Difference between replace and replace all is, to replace a single selected text or replace all where ever that particular text exists. Both options are also available in Ribbon:.
You will notice that on the Home Tab of the Ribbon, that you have several areas that will control the style of your document: Font, Paragraph, and Styles.
A font is a style of writing. Modern word processors are supplied with a wide range of fonts for you to choose from. Different fonts are useful for different purposes. Plain fonts such as Arial and Times New Roman are good for writing letters and reports. Fancier fonts such as Keystroke and Lincoln are suitable for use on posters.
You can preview how the new font will look by highlighting the text, and hovering over the new font typeface. To change the font size: Font styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, and Underline.
To add these to text: To highlight text: If you have already formatted text the way you want it and would like another portion of the document to have the same formatting, you can copy the formatting. To copy the formatting, do the following:. Now the categories in each Ribbon may have a button at the end of its bar.
If you click this button it will expand into a window and show more options.
For example the Font category will expand into a window where it will have all the settings for the font and character spacing. WordArt allows you to use special effects such as bending, twisting and rotating text in your documents. Any text can be formatted and there is a gallery from which styles can be selected.
Some examples of WordArt are as follows;. This can be found on. Your WordArt will be inserted onto the page and the WordArt toolbar will. If you don't receive any email, please check your Junk Mail box. If it is not there too, then contact us to info docsity.
If even this does not goes as it should, we need to start praying! This is only a preview. Load more. Search in the document preview. The functions of a word processor can be divided up into several different categories: Different fonts and styles can be used and the size of text can be varied. Text can be neatly lined up on the page. The word processor can look at your document and try to highlight any errors such as spelling or grammatical mistakes that you have made.
Template files let you save favorite document layouts that you have created so that you can use them over and over again. Most modern word processors will offer lots of extra features such as tables, bullet points and fancy text effects.
A database of names and addresses can be used to personalize letters that have been created in a word processor. TABS 4. It includes all tables, text, graphics, and images. Arranging text with tables If you need to include structured text in your document, then using a table is the easiest way to make sure that it will remain neatly formatted, even when you edit it.
Creating a table 1. Click at the point in your document where youd like to add a table. Click on the Insert ribbon tab. Click on the Table button just below the Insert tab. You can move from one cell to another using tab, arrow key or simply mouse. You can Add text to your table, Add rows and columns, Delete rows and columns, etc. Adding ClipArt to documents You can add pizzazz to your documents with ClipArt, the ready-made pictures that come with Word.
Controlling Page Layout 1. Adding page numbers- Select the Insert ribbon tab, and click on the Page Number button. Adding a header - On the Insert ribbon, click the Header button. The header area will appear above your document text which will be greyed out. Adding a footer 4. Setting page orientation - You can decide on the orientation of your page ie.
Setting page margins - To change the margins of your document, select Page Layout, then Margins Automatic error correction The intelligent function called Auto-Correct will automatically correct the commonly misspelled words based on its auto correction list. You can add to this list.
Press F7 to open spell check dialog box. SmartArt graphics A SmartArt graphic is a visual representation of your information and ideas. You can create SmartArt graphics by choosing from among many different layouts to quickly, easily, and effectively communicate your message. Mail Merge You use mail merge when you want to create a set of documents, such as a form letter that is sent to many customers.
Each document has the same kind of information, yet some of the content is unique. The mail merge process entails the following overall steps:. Set up the main document. The main document contains the text and graphics that are the same for each version of the merged document for example, the return address in a form letter.
Connect the document to a data source. A data source is a file that contains the information to be merged into a document.
For example, the names and addresses of the recipients of a letter. Refine the list of recipients or items. Microsoft Word generates a copy of the main document for each recipient or item in your data file.
If you want to generate copies for only certain items in your data file, you can choose which items or records to include. Add placeholders, called mail merge fields, to the document. When you perform the mail merge, the mail merge fields are filled with information from your data file.
Preview and complete the merge. You can preview each copy of the document before you print the whole set. You use commands on the Mailings tab to perform a mail merge.
Envelopes and Labels You've just written a business letter in Word and now you want to send it to a single recipient. Your recipient will be far more impressed with the printed envelope, and so will the postal service. Using the Envelopes feature is the simplest way to create a professional-looking envelope in Word that matches your letter. Similarly when you envelop is too big or cannot insert into a printer Use Labels to print your address on a paper and then paste it on envelop.
Add Bookmarks in a document A bookmark in Word works like a bookmark you might place in a book: It marks a place you want to find again easily. You can enter as many bookmarks as you want to your document, and you can give each one a unique name so theyre easy to identify. Hyperlinks You can insert hyperlinks to a text or object in your document. Hyperlink is link that connects you to a document, file, or Web page.
Ms Word Lecture Notes Uploaded by indramuni. Flag for inappropriate content. Related titles. Jump to Page. Search inside document. Options for viewing a document in Word Word offers you five different views Print layout Full screen reading Web layout Outline view Draft view Showing non-printing characters Non-printing characters are characters that are used to format your document, but that arent displayed as text on your screen.
Closing Word - There are several methods you can use to end Word: Comfortable navigation: Paste Paste special Paste Special is a feature gives you more control of how the content is displayed or functions when pasted from the clipboard. Changing the font Changing the font size Bold, italic, and underline Different colours Paragraph formatting Paragraph formatting applies to a complete paragraph - that is, all the text between two occurrences of [ENTER].
There are 4 different types of indents: List Show steps in a process or timeline. Process Show a continual process. Cycle Create an organization chart. Hierarchy Show a decision tree. Hierarchy Illustrate connections. Relationship Show how parts relate to a whole. Matrix Show proportional relationships with the largest component on the top or bottom. The mail merge process entails the following overall steps: Malini Girija.
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