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Microsoft EXCEL Training Microsoft Excel , Microsoft Excel ( Windows) to use another file type, such as a PDF or Excel workbook . Excel Training - Level 2. Page | 2. Introduction. This course will give you the skills to perform simple data analysis in Excel. You will learn how to use formulas. Microsoft Excel is one of the most popular spreadsheet applications that helps you To begin Microsoft Excel, Go to Applications > Microsoft Excel (Figure 1).
Read More by selecting Hide or Unhide from the context menu. Microsoft Excel Essentials Beginner Description: The list goes on with the many uses for Excel. Scroll down for the next article. You may have a Date column on your spreadsheet for many reasons.
There are some basics such as selecting, inserting, deleting the columns, rows, and cells in Excel. These are handy actions to keep in mind as you work with your spreadsheets.
You will notice as you move your mouse over the letters for the columns or numbers for the rows that a small arrow will appear. If you click at that time, the entire column or row will be selected. You might use this action for applying a function, formatting, or sorting. There may be times when you want to select more than one column, row, or cell. You can do this in a couple of different ways depending on if they are adjacent or scattered.
When you want to select columns, rows, or cells that are next to each other, begin by selecting the first one. Then, hold down your mouse button and drag through the rest.
You will see them highlight as they are selected. Release the mouse button when you finish. Another way to do this is to select the first one, hold down your Shift key, and then select the last one. If you do this with cells, you can select an entire group across and down.
If you would like to select columns, rows, or cells that are not adjacent, start by clicking the first one. Then, hold down the Ctrl key and continue clicking the ones you want. Release the Ctrl key when you finish. You can easily add or get rid of a column or row that you no longer need.
Again, put your mouse over the letter or number, but instead of left-clicking your mouse, right-click. In the context menu that appears, select either Insert or Delete. You can also simply hide and unhide columns or rows How to Hide or Unhide Columns and Rows in Excel How to Hide or Unhide Columns and Rows in Excel If you're dealing with a data-heavy spreadsheet, sometimes it's helpful to hide or unhide rows and columns to better see the information you need to analyze.
Read More by selecting Hide or Unhide from the context menu. You can insert or delete a cell the same way as a column or row. However, with either option, you will receive a pop-up alert asking how you would like to shift the cells, row, or column. Just choose an option and click OK. If you decide to move a column, row, or cell to a different spot in your spreadsheet, you can do it but must be careful.
First, select the column, row, or cell as described above. Put your mouse over one of the edges of it so that the four-sided arrow appears. Then, drag it by holding down your mouse button to its new location and release. What you must be cautious of is if you release the column, row, or cell over the top of one that already contains data. If this happens, a pop-up box will appear asking if you are sure you want to replace the data.
So, if you do this in error, click Cancel and it will go back to its original spot.
You may want all or some of the columns or rows on your spreadsheet to be a specific size regardless of the data they hold. Adjusting the width or height is simple and can be done in two different ways.
First, you select and right-click the column or row. In the context menu choose either Column Width or Row Height , depending on which one you want to change.
In the pop-up window that appears, you will see the current width or height. Replace it with the number you want and click OK. Another way to adjust the size of a column How to Manage Columns in Excel How to Manage Columns in Excel Do you need to add, move, hide, or change columns in a complex spreadsheet? Don't panic.
We'll show you basic Excel column operations to organize your data. Read More or row is to first select it. Move your mouse to the border until you see a two-sided arrow appear.
Then, hold down your mouse button and drag until you reach the size you want. If you would rather have each column and row sized to accommodate your data, you can do this in a just a few clicks. First, select the entire spreadsheet by clicking the triangle in the upper left corner between the A and the 1.
Then, move your mouse between two columns until you see the two-sided arrow and double-click. Next, do the same for the rows. You will notice both columns and rows of the spreadsheet adjust to fit the data in your cells. It will automatically adjust for the cell with the longest amount of data. Excel offers a variety of ways to format your spreadsheets, from basic to advanced.
No matter what you decide to use Excel for, basic formatting of columns, rows, and cells can help you view your data easily.
For instance, you may use the first row of a spreadsheet to insert headers. Like in our example for a product sheet, you might use item number, product name, and price. To make that top row stand out better from a large amount of data beneath, you can format it easily.
Select the row and then apply your formatting using options on the Home tab. Here, you may make the font bold, apply a fill shade, and color the font.
Keep in mind that these instructions will apply to the entire first row. If you only have a few columns, you can follow the steps further above to only select certain cells in that row and apply the formatting to them alone. If you are creating a tracking spreadsheet, automatic formatting for dates, currency, and decimals is convenient.
And you can apply each of these formatting rules in just a few clicks from the Home tab. You may have a Date column on your spreadsheet for many reasons. When you enter the data, when you make a purchase, or when an item is due are all just examples.
Note that if you use the Long Date , which inserts words and numbers as shown below, you do not have to type it in manually. If you have a spreadsheet for your budget, price list, or invoicing, then you can apply the currency format easily in two different ways.
Whichever method you decide to use, any number that you enter into the applied columns, rows, or cells will automatically be formatted as that currency. You can use the decimal formatting to adjust your currency or simple numbers. You can apply this formatting with these two steps. You will also notice under Number on your Home tab, many additional ways to format your numbers. As you progress with Excel, these may come in handy.
These options include times, fractions, percentages, and others. Plus, you can click the More number formats link at the bottom to see options like ZIP code, phone number, and custom choices.
One of the best time-saving features in Excel is the AutoSum tool. And if you are using Excel for a project like income and expenses or loan and debt management, you will appreciate the AutoSum feature. This uncomplicated formula tool can add, average, count numbers, or find the minimum or maximum for a column, row, or group of cells.
By default, you should see the AutoSum button on your Home tab ribbon, all the way to the right. You can also access it from the Formulas tab. If you just click the AutoSum button, it will automatically insert the sum function.
But if you click the arrow for the button, you will see the other common formulas you can use mentioned above. Say that you have a column of numbers you would like to add. First, click the cell where you would like the total to display. Next, click the AutoSum button. Excel will automatically detect the numbers you want to add. They will be highlighted and you can see the formula which may appear something like this: The equal sign indicates a formula.
SUM is the function. And C2: C7 are the cells that apply. If this looks correct for you, just hit your Enter key. The calculation will pop into the cell adding those numbers for you.
The other options within AutoSum work similarly.
Maybe you need to get the average of a group of cells. Excel tutorials in PDF. Microsoft Excel Part 3: Advanced Advanced Description: Microsoft Excel Part 2: Intermediate Intermediate Description: Microsoft Excel Part 1: Introduction Beginner Description: Microsoft Excel Essentials Beginner Description: Office Computer programming Web programming Database 93 Operating system 63 Mathematics 59 Graphics 53 Network 48 Computer security 44 Other 41 Computer architecture 23 design and analysis Advanced Advanced.