Book Manual Getting Started Guide for Peachtree Complete Accounting 7 0 - Ebook download as PDF File .pdf), Text File .txt) or read book. You should have received the Peachtree installation instructions. .. Click on the spyglass next to the field to display the accounts available, and select your. For PDF manuals, TeachUcomp, Inc. allows the owner of the PDF manual to make up Sage Software, Peachtree, Peachtree Complete Accounting, Peachtree.
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Sage, the Sage logo, Peachtree, Peachtree Software, the Peachtree logo,. Peachtree Complete, Peachtree Direct Deposit, Peachtree First Accounting. Obtain Demo Version of Peachtree Complete Basic Windows Instructions Accounting folder: Peachtree Accounting, Click Next; Thank you screen on top. Printed in USA User's Guide for Peachtree Accounting , Peachtree Complete Accounting , and Peachtree Premium Accounting First Edition, April.
Spell Check skips over the specified words in the future. Before beginning this procedure, it is assumed that you have a shared network drive established and that workstations are mapped to this network drive. You can create your own chart of accounts from scratch. This option can be turned off from the Options menu. Represents deposits in banks available for current operations. When the search is complete.
Memos cannot be added to a customer invoice or employee paycheck; however, they can be displayed in reports. The Ticket Description field will be blank. To apply ticket descriptions to sales invoices, you must enter a short phrase in the Ticket Description field for each existing time and expense ticket.
From Peachtree Complete Accounting Release 4 If you are converting from a previous version of Peachtree Complete Accounting Batch 3 or lower , you should consider the following items. DAT file will be considerably smaller.
These new fields determine how the employee will be paid during payroll entry. Pay method replaces what was Pay Type option in previous version of Peachtree Accounting. An Hours Per Pay Period field has been added if you are paying the employee a standard number of hours per pay period.
Because of the new field additions, if you customized an Employee List report, field order from your custom reports may be affected after converting to the new version of Peachtree Accounting. If you rebuild these custom reports from the new Employee List format, the field order will be corrected.
From Peachtree Accounting Release 3. Purchase Orders The new Purchase Order system has been expanded to maintain history of all purchase orders entered in Peachtree Accounting. The conversion process will update your purchase transactions to give you this new functionality.
Depending on the number of purchase orders you previously entered, this may slightly increase your company data size. Note that if you have printed copies of a previous PO, and the purchase invoice was later modified, the items on the new PO may be different than your printed PO. The advantage to this is the ability to reprint existing purchase orders. You cannot have duplicate purchase order numbers for the same vendor in Peachtree Accounting.
Job Costing The Job Costing system has been significantly enhanced to include phases and cost codes. All jobs entered in a previous version will be converted to new job IDs which do not use phases or cost codes. You can add phases and cost codes to existing jobs after the conversion if you want to take advantage of this new powerful feature.
Before you begin the conversion, make a note of your existing job IDs which have commas in them. If the conversion encounters a comma in a pre- existing job ID, it will replace the comma with another character, effectively changing the ID name. Purchase Orders The new PO transactions created during the conversion are now accessed in the new Purchases Order task window.
You can drill-down on these PO transactions from many report windows. Quotes If you entered customer quotes in the previous version of your company data, these are now accessed in the new Quotes task window. Inventory Item Description Peachtree Accounting now allows you to have two detailed descriptions for inventory items, one for purchases and one for sales. The item description that converts will be saved as your description for sales.
If you want to add a new detailed description for purchases, you can enter this in the Maintain Inventory Items window. Freight Peachtree Accounting has added a freight field to quotes, sales orders, and sales invoices.
Peachtree-compatible pre-printed forms work with the new freight field. If you use pre-printed quotes or sales invoices and enter a freight charge, these transactions add the new freight amount on your form. If you have customized quotes and sales invoice forms and decide to use the new freight field, you will have to add the Freight Amount data object to your custom form. Otherwise, your totals may print incorrectly. These are the same forms, only the names are different.
Some new forms have been added including credit memos and packing slips which include items you ship to a customer. Also new quotes and sales invoice forms have been added which include the new freight field see above. Reports All your customized report and forms are updated to the new Peachtree Accounting format. This report summarizes account activity over a period of time, essentially summarizing the General Ledger. It can be copied from the sample company, Bellwether Garden Supply.
To copy this financial statement into your company, follow these instructions: This is the sample company. If you do not see BCS, check your data path. If the sample company data is not installed, you can reinstall Peachtree Accounting. Select the Custom installation option, and choose to only install the sample company data.
Then, select OK. The report is copied into your company under financial statements. You may also notice Bellwether Garden Supply has some examples of customized financial statements. They demonstrate the use of departments and budgets in the chart of accounts. Upgrading Inventory from Peachtree Accounting Release 3. This section does not apply to users upgrading from Peachtree Accounting Release 3.
Peachtree Complete Accounting Release 7 has a new, date-based system of inventory costing. This could cause slight differences in inventory-related general ledger accounts from previous periods, as reflected on previous- period reports and financial statements. During conversion, we save any differences in inventory-related general ledger accounts for each accounting period. You can choose to create general ledger entries in each period that will adjust for these differences if any.
Whether you create the entries or not, Peachtree does not change inventory information for previously closed fiscal years. In general, we recommend that you do create these general ledger entries. You can always delete the entries later. If you do create these entries, you can view them through Tasks, General Journal Entry, by clicking the Edit button. They are dated the last day of the period, with a Reference of Conversion and a Description of Inventory Conversion Adjustment.
Also, if you do create these entries, be aware that the ending value of your Inventory Valuation Report may no longer match your ending value in your Inventory General Ledger Account balance. This is because General Journal entries are posted directly to the general ledger but do not update your inventory ledger. Basically, this is because Peachtree Complete Accounting Release 7 has implemented a more accurate, date-based costing method.
In particular, we have improved the method of handling cost of goods entries when you sell out-of-stock items, and of accurately recosting sales or purchase returns. It is also possible that you have made general journal entries posted to inventory accounts. These entries only post amounts and do not affect quantities; therefore, valuation is not affected by general journal entries.
However, you may want to make a complete backup prior to installing. If you elect to use a new or alternate directory name, you will be prompted for the original registration number and serial number. Upgrading Inventory from First Accounting Release 1. These new inventory types can track quantity on hand and unit cost.
You cannot change a converted Release 1. If you want to establish inventory quantity and cost, you will have to create a new inventory item and assign it the new item type of Stock Item or Assembly. Upgrading Payroll from First Accounting Release 1. Please note that after converting to Peachtree Complete Accounting, all of your employees who were entered in First Accounting Release 1. To modify these defaults you should first set up payroll in Maintain Employee Default Information for Employees and then change each employee accordingly in Maintain Employees.
Payroll checks that were entered in First Accounting Release 1. The company data conversion is only used for companies which used prior releases of Peachtree Accounting or First Accounting. Those conversions require a separate utility from Peachtree Software. Quicken You can import existing Quicken data in to a new company set up in Peachtree Accounting. Due to basic differences between the two programs, some of the Quicken data cannot be imported into Peachtree Accounting as it is.
Rather, you must redefine how you want the data to be handled as part of the import program. Understanding the basic program differences can help you decide how you want to redefine Quicken data.
Peachtree will convert most QuickBooks lists such as accounts, customers, vendors, employees, items, and jobs and current balances. Lesson Plan The tutorials are presented in the following easy lessons: Lesson II—Basic Procedures is a good introduction to general operations, but it can be skipped if you have previously used Peachtree Accounting. If Payroll is your primary responsibility, feel free to skip to Lesson VI.
Before You Begin In order to follow along with the tutorials, you must have Peachtree Accounting installed along with the sample company data files.
If you chose the Standard or Upgrade setup option, the sample company data is installed and you are ready to begin. Peachtree Accounting includes the following sample company data: If you do not have sample company data installed, do the following: Which Tutorial Do I Use? Peachtree Accounting offers you two tutorials to get acquainted with the software.
This is a hands-on demonstration of Peachtree Accounting what you are reading at the moment. You will become familiar with the terms used throughout Peachtree Accounting, as well as other Microsoft Windows programs. Starting Peachtree Accounting is essentially a two-step process. If you have a menu option when booting your computer, select Windows Select the Peachtree Accounting folder, and then click the Peachtree Accounting icon.
The Startup Screen After you have entered the product serial number and registration access code, Peachtree displays the Startup screen. From the Startup screen, you can open an existing company, set up a new company, learn about the program through the online tutorial, explore the sample company used in these tutorials, or convert a QuickBooks company to Peachtree Accounting.
The Select a Sample Company window opens and you can choose the sample company you want to use. The System Date is set to March 15, If the Startup screen does not display, then someone has turned off this option.
Follow these instructions to open the sample company data. Peachtree displays the Open Company window. The sample company opens and all menus are available. Peachtree displays the Startup screen each time if the last company opened was Bellwether Garden Supply. Getting to Know Windows The following illustrates basic parts of a window. Status bar Mouse pointer Window border. Below are of some basic windows terms: Window menu: The window menu is opened or closed by selecting the miniature button in the upper left corner of any window.
Most of the Window menu commands deal with controlling the windows on the desktop. Title bar: This is the bar at the top of the window. When a company is open in Peachtree Accounting, the name of the company is displayed. You can select the title bar with your left mouse button and drag it to move the entire window around on the desktop. Menu bar: This displays all the menu options available in Peachtree Accounting. These options may change depending on the particular window that is open.
When you select a heading from the Menu bar, a menu of options appears. You then select one of the menu command options available. You can select a menu option without using the mouse by holding down the a key and pressing the underlined letter in the menu option.
For example, if you use passwords, you may have limited access to certain areas of the program. Selecting the Minimize button reduces the current window to a button on the Taskbar. Selecting the Maximize button expands the current window to fill the entire desktop, or screen area.
The Restore button returns the window to its original size. Scroll bar: If there is too much information to fit in one window, a scroll bar displays enabling you to move the window to see additional information. Scroll arrow: When selected, the scroll arrow moves the window up, down, or sideways to view more information if not all contents can be displayed at once. Scroll box: Selecting the scroll box, you can drag it up or down to quickly move through the window contents.
Status bar: The gray bar at the bottom of the Peachtree Accounting window shows abbreviated help information about the current field. It will display an alarm clock icon when there are Alerts due. Alerts are action items you want to be reminded of; they are set up through the Tasks, Action Items option. You can hide the status bar by unchecking the option through the Options menu. Window border: The window border, when it is thick, can be used to size the window.
Move the mouse pointer to the border; when you see a double-sided arrow, click and hold the left mouse button and drag the arrow until the window is the desired size. Mouse pointer: This arrow-shaped cursor shows where you are on the screen when you have a mouse installed.
Navigation Aids: These are unique Peachtree Accounting tools that offer you a graphical alternative to the Main Menu options. The major functions of the program are represented as icons or pictures that show you how tasks flow through the system. You can use the mouse to select an icon to perform the specific task you want. Do This When a window is maximized, the Maximize button changes to a Restore button.
To display a taskbar minimized window, simply click its button on the taskbar. Navigation Aids In addition to the Main Menu options, you have another method of opening windows in which to perform tasks or data entry.
This option is called the Navigation Aid and is unique to Peachtree Accounting. It allows you to click on icons instead of choosing menu options. It also helps you understand the task flow of information in certain areas of Peachtree Accounting. To turn it back on, select View Navigation Aid from the Options menu you will see a check mark beside the menu option when it is turned on.
This is a folder at the bottom of the window, above the status bar. Each Navigation Aid contains pictures to help you remember activities that you perform in Peachtree Accounting. Click the icon to go to the selected area. Notice that the Navigation Aid is divided into three sections: Maintain, Tasks, and Reports. These sections correspond to the menu structure in Peachtree Accounting.
Maintain refers to records or lists that you would keep on file. Tasks refer to everyday activities that you perform. Reports provide useful information about the selected accounting area. The toolbar at the top of most windows shows graphical representations of commands and functions accessible from the window. Folder tabs are common in most Peachtree Accounting windows also known as dialog boxes.
Each tab stores and organizes additional information on the current record. Here, for example, the information you can track for an employee is subdivided into five sections including General, Custom Fields, Pay Information, Employee Fields, and Employer Fields.
Boxes with a magnifying glass icon beside them indicate a lookup box for selecting or adding a record. You can click the magnifying glass icon, right-click your mouse in the field, or type? These buttons can be selected by clicking with the mouse or pressing the z. These are rectangles or fields where information can be entered. Fields that have lists of available information choices.
These fields have an arrow beside the text box. Click the arrow button and make a selection. You can also use the t key to highlight the arrow button and press e to open the list. Boxes in which you enter dates have a small calendar icon beside them.
You can click this icon, or right-click the mouse while in this field, to display a pop-up calendar. You can search for and select the date you want by double-clicking within the calendar. Options that are selected when an X or check mark appears in the box. To select a check box, click the box with your mouse or press z. These buttons indicate that more information is available. Selecting an arrow button generally opens a second window. In this case, the Employee Beginning Balances window opens.
Getting Help with Peachtree Accounting When you need information about a procedure or how to use a particular feature, the Peachtree Accounting Help system is one of the most efficient ways to learn.
You can access Peachtree Accounting Help in the following ways:. This button displays a Help topic pertaining to the particular window currently open. You can also press 1 to open a Help topic about the currently displayed window. This option opens the Peachtree Accounting Help file where you can explore the table of contents, scroll through an index, or search for a desired topic. The Find tab searches for every instance of the word or phrase you submit. The Ask a Question tab searches for topics related to your inquiry.
Your mouse pointer will change to a question mark symbol. Click the field or object you want information about and a pop-up definition will appear.
This gives you a basic Note overview on using the Windows Help engine. Using Peachtree Accounting Help The online Help is also a great reference for information in setting up a company.
The Contents tab acts as a starting point, displaying categories of information available. The Contents tab is similar to a table of contents.
The Reference book opens and displays all Reference topics available, including an Accounting Primer for introduction to basic accounting. The Help for Your Business book opens. This opens a Help window displaying a list of sample charts of accounts. You can also open Help from within an open Peachtree Accounting window. Select the General tab, and then press 1. You also could have displayed this window by selecting the Help button from the toolbar.
If you select one of these topics, step-by-step instructions will be provided. Step-by-step instructions appear, explaining how to set up an employee record. This option can be turned off from the Options menu. On menus, you can press the underlined letter to select an option.
These features can be turned on or off from the Options menu. If you would like to quit Peachtree Accounting or Windows follow the step below. Do not turn off your computer while a company is open in Peachtree Accounting. If you exit Windows without quitting Peachtree first, a message Warning asks if you are sure you want to close the current company. Lesson II—Basic Procedures This lesson introduces you to the basic procedures for entering data, editing.
Beginning the Lesson If you are continuing from Lesson I, skip this section and proceed with the lesson. If you are just starting the Lesson, start Peachtree Accounting and open up the sample company Bellwether Garden Supply. If the Action Items window appears, close it for right now. Setting Up Tutorial Global Options You can set up preferences global options that customize how your Peachtree Accounting company data appears.
These options affect each company displayed by the current computer. Other computers displaying Peachtree Accounting data may use an alternate set of options. We will set up options that impact these tutorials. When entering data, we will manually enter decimals to two places. Make sure the Accounts Receivable and Payroll check boxes are clear not checked.
Most of these options will be explained throughout the tutorial lessons. Setting them up now will allow your display to match what the tutorial is using. Backing up the Sample Company Data If you are the first person in your company to work with this tutorial, then you have the honor of backing up the sample company data. This step is important because we are going to be entering information and posting transactions.
Others in your office will need a clean copy of the sample data so they can enter the same information and encounter the same conditions.
The Back Up Company window appears. The system displays the progress of the backup until it is complete. Restoring the Sample Company Data If you are not the first person to use this tutorial, you must restore the sample company data to its original state. Open the company you want to restore. The system displays the progress of the restore procedure.
You will receive a warning message that you are about to overwrite existing data. Select OK to continue. Our sample company uses a variety of coding schemes for identifying employees.
One method is to use the first letter of the first name along with the last name and a sequential two-digit number. If you try to use a code already in use, a message will appear. Just pick a different code. Always open Bellwether Garden Supply before beginning or resuming any of the lessons in this tutorial. Alternatively, you can right-click your mouse in the Employee ID field or type? All three methods display a lookup list of employees. The employee information appears in the fields.
You can select other tabs such as custom fields to display additional information on the employee. If you selected a sales rep, you may have limited access to certain tab areas. For now, return to the General tab. Capital letters sort before lowercase letters. Cursor Movement You can use e or t to move forward to the next field or text box in data entry windows.
You can hold the a key down and press the underlined letter next to a field text box to jump to that field. For example, to jump to the Social Security field, hold the a key down and press C, the underlined letter. Press e to move to the next row of fields City, ST Zip. None of the other information is required. We will look at the employee fields more closely in the Payroll lesson.
Pressing 5 saves records in Peachtree Accounting windows. You could alternatively select the Save button. You can click on the magnifying glass beside the Employee ID field, to display the employee list and see that your name has been added.
You are an official employee of Bellwether Garden Supply! Editing a Record One of our employees, Dorothy Beckstrom, just moved to a new address and has a new phone number. Instead of looking up a known record using the magnifying glass or typing in the ID, you can type in the first couple of letters and Peachtree will do the rest for you. This option is previously set up in the Maintain Global Options window.
This demonstrates Smart Data Entry. The Employee ID list appears, with Dorothy Beckstrom selected, because hers is the first name in the list starting with D. The cursor moves to the Employee Type option. Notice that the field text is highlighted. Peachtree deletes the old text for you and adds your new text as you type. You can edit any text field in Peachtree Accounting using this method. Press e again.
Type and press e. You could also press the a key and type 1 to highlight the Telephone 1 field. Any future payroll transactions will refer to her new address. If you do not have a printer currently set up, read along in the section, following as much as you can. The Select a Report window appears. The Payroll program area is highlighted on the left-hand side. A list of payroll reports and forms are listed on the right-hand side of the window.
The report we want is the first item on the list, Employee List. First, we will display the report. Then, we will print it. The report appears onscreen. If you want to print the report, select the Print button. The Print window appears, notifying you which printer is set up as the current default. Select OK to print; otherwise select Cancel. You should return to the report displayed onscreen.
Using Action Items Action Items offer you four tools to help manage your business: Notes or messages that are generated by everyday transactions.
Notes to yourself about tasks that you need to perform. Warnings you create about potential problems or situations that merit special attention. Helpful hints about using Peachtree Accounting. For our sample company, Bellwether Garden Supply, the Action Items window appears every time you open the company. We previously closed this window. In the ID field, type FR in capital letters and press e.
You can also use the pop-up calendar to enter the date. Type the Note as Freeman to go over new contract. Press e. Click the Close button to close the Create Event window. You will now see the event we just created in the Activities section of the Events tab.
The event is scheduled for tomorrow. We elected to have the event appear a day ahead of time to remind us of the meeting. Most of the information in this window will be covered in the Accounts Receivable lesson.
For now, we want to look at the action items that involve this customer. The Customer Event Log displays several events including an invoice sent and notification that the invoice was due. You will also see the lunch meeting event. Using action items in this manner is an excellent way to look at the customer contact activity over a period of time. There are five color schemes from which to choose.
The color schemes range from traditional Windows colors to bright vibrant colors similar to the Navigation Aids. The Maintain Global Options window appears.
You must restart Peachtree Accounting, to display the new color scheme. Try several different color schemes to see which one you like best. When finished, continue with this tutorial. Tu This lesson prepares you for setting up your company. You will learn how to set up and maintain your chart of accounts, the basis for the General Ledger. Next, you will learn how to enter a transaction that will post to the General Ledger. You will learn how to: Estimated Lesson Time: Beginning the Lesson If you are continuing from Lesson II, skip this section and proceed with the lesson.
If you are just starting the lesson, do the following: Make sure Accounts Receivable and Payroll Entry check boxes are clear not checked. You could have other global options selected as well. However, the above options are the only ones that directly affect this tutorial. Working with the Chart of Accounts Peachtree Accounting comes with over 75 sample charts of accounts already set up that you can choose from to customize or copy into your own chart of accounts.
You can create your own chart of accounts from scratch. However, we recommend you use one of the chart of accounts from the sample companies as a template—keeping the basic structure but editing and adding individual accounts to suit your needs. You can copy the sample chart of accounts when setting up your company during New Company Setup.
After setting up the sample company, we noticed an error in our chart of accounts. We want to first create an account for these funds. We can select any unused account number, but it is wise to stay within traditional account number ranges.
For our sample company, all asset accounts are in the ten-thousand level to The cursor moves to the Description field.
The cursor moves to the Account Type field. Making a Prior Year Adjustment Beginning Balance Normally you would enter beginning balances after entering your chart of accounts. However, our sample company has already established the account beginning balances and entered transactions. We want to record our money market fund balance as of the end of the last fiscal year.
We will enter a balance prior to this period. Before you leave this window, the Trial Balance should equal zero in balance. If the Trial Balance is out of balance and you select OK not recommended , Peachtree will make the correcting entry for you.
Peachtree Accounting operates on a forced-balance trial balance. This means the sum of assets and expenses must equal the sum of liabilities, equity, and income. First we will decrease the balance of the savings account. Then we will make up the difference by adding the balance of the new money market fund. Notice the Trial Balance is now out of balance instead of 0.
The Trial Balance is now back in balance displays 0. The beginning balance is posted to the General Ledger and will display properly in our financial statements. You return to the Maintain Chart of Accounts window. Sometimes the trial balance may be out of balance. However, if the reason cannot be determined, Peachtree Accounting will make a correcting entry to temporarily put you back into balance.
When you select OK with the trial balance out of balance on the Prior Year Adjustments or Beginning Balances window, a message appears warning you that an equity account will be created or updated to contain the difference or out-of-balance amount.
You can select Cancel to return to the window and make corrections, or OK to accept the correcting entry. Budget information can be viewed in financial statements and certain General Ledger reports.
Posting Transactions to the General Ledger Peachtree Accounting offers two methods for posting transactions. Transactions are written to the General Ledger as they are entered and saved.
If your company uses real-time posting you will select the Post button to record a transaction. Transactions are saved in a temporary holding area and later posted in a group. You can print registers and check the batch of transactions before they are posted to the General Ledger. If your company is using batch posting, you will use the Save button to record a transaction.
Later, you post all the saved transactions at one time by selecting System, and then Post from the Tasks menu. There are several advantages for using either posting method. You can change posting methods at any time by selecting Company Information from the Maintain menu. Our sample company, Bellwether Garden Supply, uses the real-time posting method.
The General Ledger and General Journal The General Ledger contains all journal transactions posted to the chart of accounts and keeps track of account balances. Each program area contains journals that list the transactions for that specific area. If you are operating in an accrual-based company, all journal transactions are posted collectively to the General Ledger. If you are operating in a cash-basis company, some journals will not be included, such as the Purchase Journal and Sales Journal.
These purchase and sales transactions are posted to the General Ledger in the Cash Disbursements and Cash Receipts Journals, respectively. The General Journal contains transactions that establish and adjust account balances. It is used to transfer funds from one account to another or make correcting journal entries.
If you make beginning balance entries or prior year adjustments in the Maintain Chart of Accounts window, Peachtree Accounting generates the entries for you and inserts them into the General Journal.
Other examples include monthly accruals, asset depreciation, and end-of-year adjustments. In the General Journal you distribute the debits and the credits. In other journals, Peachtree Accounting automatically distributes the entry for you.
One is used for disbursements accounts payable and the other is used for payroll. The cursor moves to the Reference field. You could type anything here to identify the journal entry.
The cursor moves to the first Account No. We could have entered the debit for the payroll account first. However, it makes no difference. Notice that the Totals field in the lower right corner now displays The Out of Balance field totals To complete the entry and remain in balance, this total must equal zero debits equal credits. Once you pressed e twice, the cursor moved to the Account No. The Payroll Checking Account appears in the account description area. Notice the Totals field now displays 5, This means the journal entry is in balance and can be posted.
Accounting Periods Accounting periods are set up when you create your company during New Company Setup. Once you have defined your accounting periods, you cannot change the structure of the periods. You can only change the current accounting period, moving forwards or backwards within the structure already established. Peachtree Accounting allows up to 26 open periods. You can work in the second year without closing the first year.
If you do not see the status bar, turn on the option by selecting View Status Bar from the Options menu. Note Bellwether Garden Supply is set up with 12 accounting periods per fiscal year. The date to the left of the current accounting period is the system date. Changing Accounting Periods At the end of each accounting period you should change to the next accounting period. Peachtree Accounting does not actually close accounting periods. You change accounting periods at will, moving back and forth through the fiscal year.
When you post a transaction, Peachtree Accounting selects the correct period based on the transaction date. This brings up an interesting point. You cannot post a new transaction to a previous accounting period. This feature ensures that a new entry will not be inadvertently posted to a period for which financial statements have been reported. However, you can post future transactions while remaining in the current accounting period. Entering future transactions is a powerful feature and can save you time.
This is especially true if you are approaching the end of a current accounting period and are not quite ready to change. It also allows you to post recurring transactions. There are a couple of additional rules to consider when changing accounting periods.
If you are using real-time posting, this is already done for you. If you are using batch posting, then you must post all journals before moving forward. Our sample company uses real-time posting, so this rule does not affect us. Basically this means only one user can be working in the company when changing accounting periods. We are ready to change accounting periods to move ahead. This drop-down list box displays the current accounting period. The Current Calendar year field refers to the current payroll year of the company.
Select Yes. Generally it is a good idea to print and file reports before you change accounting periods. This maintains an audit trail for your records. You can select which reports you want to print. You should also print open invoices and checks. Select Cancel. You will return to the Change Accounting Period window.
Peachtree Accounting checks for unposted entries and changes your accounting period. You can begin entering transactions for period 4 or later. The Change Accounting Period window appears.
When changing to previous periods, Peachtree Accounting does not ask if you want to print reports. This only occurs when you move forward. However we recommend you use a chart of accounts from one of the sample companies as a template—keeping the basic structure, but editing and adding individual accounts to suit your needs.
If transactions are posted, you must enter prior-year adjustments. You can change posting methods at any time. It is also used to transfer funds from one account to another or make correcting entries. You change accounting periods as needed, moving back and forth through the fiscal year. If you would like to quit Peachtree Accounting, follow these steps. This closes the current company and exits Peachtree Accounting. Tu In this lesson you will learn about entering vendors and using the accounts payable functions of Peachtree Accounting.
Make sure the Accounts Receivable and Payroll Entry check boxes are clear not checked. The rest of the global options are set up properly from the previous lesson, so you can now proceed with the lesson. You need to make sure that the tutorial global options are set up properly.
Accounts Payable Tasks Processing vendor transactions in Peachtree Accounting is, at most, a five- step process. The number of steps may vary depending on your needs. Tasks Procedure Maintain Vendors Set up a vendor. Payments Apply a disbursement payment against the purchase invoice or record a cash purchase. You may use all five steps or, in some cases, only one step. For example, if you make a cash purchase, you can enter this directly in the Payments window without even creating a vendor.
Maintain Vendors First we are going to select the vendor from whom we are going to order items. Then we will change one item of information—the discount percentage offered for timely payment. The cursor is in the Vendor ID field. The magnifying glass indicates a lookup box, which is a field with a lookup list attached. Alternatively, you could select the magnifying glass button to display the vendor lookup list. The vendor we will use for this tutorial is Arbor Wholesale Suppliers.
However, we have been given this incentive because we are a good customer to them. Notice that most of the information in the window changes, but some remains the same—the Vendor ID, Name, and the Inactive check box. An arrow button indicates additional information can be accessed related to the subject. Clearing the Use Standard Terms check box allows you to enter unique conditions. There should be no mark in the box. When the Use Standard Terms check box is selected, the other term options are dimmed.
Type 15 and press e. Next, select the Save button to update the vendor record. Entering a Purchase Order Purchase orders are used to place an order for items you intend to purchase from a vendor. When you post a purchase order, you do not actually update accounting information.
The Vendor ID field is also a lookup box. If the Smart Data option is turned off, select the magnifying glass icon or type? The cursor moves to the PO field. Peachtree Accounting supplies PO numbers for purchase orders it prints. Dates The Date field defaults to the System Date. This date will print on the purchase order as the date you want to issue the purchase order. It does not represent the purchase invoice date or the date you may have entered the purchase order in the computer.
Peachtree Accounting permits flexibility when entering dates. For example, to enter January 1, , type and Peachtree Accounting will format the date correctly. You can even enter the day portion of the date and the program formats the date based on the current accounting period. For example, if you are operating in December , type 4 with the date field selected and press e, Peachtree Accounting would format the date as Dec 4, This can save time during data entry.
The cursor moves to the Good Thru date field. Accept the 30 day expiration and press e. The cursor moves to the Ship To address field. The shipping information and terms are correct.
We are going to skip these items. Entering Transaction Lines There are two ways to enter transaction lines for purchase orders and invoices: You can set up inventory items through Maintain Inventory Items, making it easy to track items or services purchased or sold. Setting up these items also allows Peachtree Accounting to complete distribution entries for you, saving you time.
If there is no line item set up for a particular item you intend to purchase or sell , or if you do not intend to use the Inventory module, you can type a description and distribute it directly to the proper General Ledger account.
We are going to use the first method to purchase some inventory items. You might use the second method when purchasing items like office supplies or recording a telephone bill. Our stock levels are low for a couple of items—Cilantro Seeds and Pansy Seeds. The cursor moves to the Item field. You can set up a list like this for your own products or services in the Maintain menu. Notice this changes the order of the list from being listed by ID to being listed by item name.
This feature is available for all lookup lists. The item description appears in the Description field. Cilantro Seeds. Peachtree Accounting calculates the quantity multiplied by the unit price and enters it in the field.
The Job field is also a lookup box. It contains a list of jobs and their descriptions. For this part of the tutorial, we are going to skip entering a job. The cursor moves to a new transaction line. Next we will order Pansy Seeds. Saving and Posting Always save your entries before exiting a task window in this case the Purchase Order window.
The Post button is displayed because the sample company uses real-time posting. When you select the Post button, Peachtree Accounting saves and posts the purchase order. You could also select the Print button here to both print the purchase order and post it to the Purchase Order Journal. When purchase orders and sales orders are posted, the account information is not recorded to the General Ledger—just recorded to the Purchase Order Note Journal or Sales Order Journal, respectively. Once you receive or ship inventory, the orders are changed to invoices.
When you enter a purchase invoice or sales invoice, Peachtree posts the account information to the General Ledger in an accrual-based company. There are three ways to print purchase orders. This prints the current purchase order displayed. If the reference number field PO number is left blank, Peachtree Accounting assigns a reference number and prints the form.
Select a form from the Purchase Orders folder, and then click the Print button: This prints a batch of open purchase orders those without PO numbers assigned at one time based on a date you enter.
This prints a batch of open purchase orders those without PO numbers assigned at one time. From the Reports menu, select the module for example, Accounts Receivable. Select the desired subtopic from the Topics Found window. Help can be accessed from the Help menu, the Help button, or the 1 function key. You can access Help without interrupting work in progress. Use it to quickly search for topics you want to learn more about, get assistance in a window that you currently have open, or learn how to accomplish a particular task.
A Help window opens with a series of links to topics that explain the basic design of Peachtree Accounting Help and how to move around in Help. The viewer is a window with three panes: Use the Navigation pane to browse or search for topics.
The Topic pane displays each Help topic or Web page selected in the Navigation pane.
On the left side of the window is the Navigation pane. It contains four navigational tabs: Contents, Index, Search, and Favorites. On the right side of the window is the Topic pane. It displays the selected Help topic or the default Help topic. The third pane is the toolbar, located below the Help window title bar. The table of contents is an expandable list of important topics. To see a list of index entries, click the Index tab, and then type a word or scroll through the list.
Topics are often indexed under more than one keyword entry. To locate every occurrence of a word or phrase possibly contained in Peachtree Help, click the Search tab, and then type the word s. Your mouse pointer will change to a question mark symbol. Click the field or object you want information about and a popup definition will appear. Technical tips and frequently asked questions are posted daily in the Peachtree Customer Support knowledge base.
To learn about Peachtree Products and Services. This makes it easier to get your new company started. You only need to enter a minimum amount of information to initially set up your company. This information includes the chart of accounts, your accounting method, your posting method, and your accounting periods. After you complete New Company Setup, Peachtree presents you with the setup checklist so that you can set up your default information, data records, and beginning balances for the following: Before you set up a company in Peachtree, you may want to make some initial decisions based on your preferences and the legal regulations that apply to you.
To best use the flexible functionality of Peachtree, you should plan the way you want to set up your company before actually starting the New Company Setup process. What Information Gets Set Up? You must complete all of the information presented to you in New Company Setup. However, depending on how you complete the information, some windows will not be displayed. New Company Setup includes the following: This wizard walks you through creating a new company and prompts you for each piece of information you enter.
When you set up your first company in Peachtree When you set up an additional new company in Peachtree after working in another company on the system. There are also two procedures for starting New Company Setup: The system displays the New Company Setup - Introduction window.
If you are in another company, a warning window alerts you that opening a new company will close the current company. The buttons at the bottom of each setup window let you go back, move forward, or cancel the setup process. The Help button offers immediate assistance for the current setup window. Click here to move back one step. Click here for assistance. Set Up Your Company As the wizard walks you through setting up the company, you need to carefully read the instructions on the windows to set up your company correctly.
Follow the onscreen instructions, and refer to the manual for more information about the windows that apply to your selections throughout the setup process. Introduction This is the first window of the setup process. It lists the areas you will be setting up as you use the wizard.
Enter the company name, address, phone, and fax information. From the list in the Business Type field, select your business type. The business type defines the kind of business you run. Your selection here determines the makeup of the Equity section of your chart of accounts. You can change the business type at any time. The business types are the following: This is a business that is owned by a few persons or by thousands of persons and is incorporated under the laws of one of the 50 states.
It is a body formed and authorized to act as a single entity and is legally endowed with various rights and duties including the capacity of succession. S Corporation: A type of corporation that, for federal tax purposes in most states , may be taxed as a partnership provided certain requirements are met. There are certain limitations that restrict this election typically to small businesses. These are limits on the number of shareholders, the types of shareholders, the classes of stock issued, and on other things.
A business owned by two or more persons associated as partners. The partners have joint control over operations and the right to share in profits.
The owner is the business. This type of business is classified as a partnership for federal tax purposes. The simplified chart of accounts contains the basic accounts you need to get started. Peachtree displays the New Company Setup.
Sample Charts Available When you set up your company. If you are setting up a retail. Select Next to continue setting up your company. A person who does business for himself or herself is engaged in the operation of a sole proprietorship. It contains a code. State taxation varies from state to state. Limited Liability Company: An unincorporated association of two or more persons partners.
This is the simplest form of business. Whichever type of sample company you choose. Similar to corporations. Peachtree provides a chart of accounts that matches your business. Chart of Accounts The chart of accounts is nothing more than a list of categories into which your transactions are summarized. Many small service businesses.
A business owned by a single individual and often managed by that same individual. If the company has more corporate characteristics. Chart of Accounts window. Peachtree recommends that you use this chart of accounts because it contains both standard accounts and numbering that will help ensure efficient accounting practices for your business. Peachtree displays the window below. These samples are either customized for a specific business type.
Peachtree still recommends that you identify accounts within a given account type in a similar way. Select Next to continue setting up your chart of accounts. Identifying Your Accounts As you add accounts. The Consolidate existing Peachtree Accounting companies option is available only in Peachtree Premium. Even if you choose to create a brand new account structure.
For example. Peachtree also recommends that you number accounts in a way similar to that for other accounts of the same account type. These sample companies come with a simplified chart of accounts that you can use as a model for your chart of accounts.
From this window you can view information about the industry you select. This helps you locate accounts more easily. Peachtree Accounting. You can also view the chart of accounts for the selected company. The names of the sample companies vary. Peachtree Complete.
If you want to use segments and masking. These are useful if you departmentalize your chart of accounts or use any other parts of your Account ID to define different parts of your company.
Peachtree Premium will display the Define Account window. I would like to use Account Masking and then enter a description for each segment up to 10 characters.
I do not want to use Account Masking and click Next. The account descriptions will be used throughout the program and you will be able to filter reports and financial statements based on a particular segment simply by selecting the appropriate segment from a drop-down list.
When you are done. Peachtree leaves the chart of accounts setup process. You have the ability to create and define up to five segments for your Account ID. The total length of the ID. If you want to change the account segmentation later. A consolidated company is one that combines the charts of accounts of a number of existing Peachtree companies to create a new consolidated chart of accounts.
To add an available Peachtree company to the new consolidated company. It will then appear in the box on the right When you select the Next button.
It will then appear in the Selected subsidiary companies list box The new consolidated company created in this way will let you see consolidated financial statements for a number of subsidiary companies operating under an umbrella organization.
Peachtree displays the window shown below. For tax purposes. That way. Select Next to continue setting up your new company. Accounting Method When you set up your company. Check with your accountant to see which method you should use in your business. Peachtree updates your income or expense accounts only when you receive or disburse checks. Accounting Method window.
If you choose cash accounting. Accrual accounting records income and expenses at the time of the transaction regardless of when the cash is exchanged. Note You cannot add or modify accounts at this point. The cash method records income when cash is received.
You cannot change this decision after you finish New Company Setup. Posting Method window. You select the accounting method on the New Company Setup. Remember that in batch posting.
In real-time posting. You select the posting method on the New Company Setup. Posting Method You must choose whether you want Peachtree to post your transactions as they are entered real time or if you want to wait and post transactions in a group batch posting. The only way to change accounting methods is by setting up a new company all over again. You can edit your transactions in either of the methods. It is not unusual. If you are transferring information from a paper system or from another program.
On the Accounting Periods windows. If you are not sure how you should set up your fiscal year. Accounting Periods window. Accounting Periods Many companies set up their fiscal year. Starting Date It is important to choose the right starting date.
This means you need a balance for all your accounts. Peachtree uses the fiscal year to control the Accounts Payable. This feature also gives you a lot of flexibility as to when you convert. Fiscal and Payroll Tax Years You must establish both a fiscal and a payroll tax year. The payroll tax year always starts on January 1. Peachtree displays the following window. A payroll tax year is defined to control the Payroll system and for printing s. Select Next to continue setting up your accounting periods.
Accounts Receivable. Peachtree displays this window. The month you enter as the month your first fiscal year starts will be the first period for your company in Peachtree. Each period after that increases by month and year. The fiscal years are based on the start date you specify. Two fiscal years are created.
Both fiscal years are set up with 12 periods each. Make sure you have these set correctly before you select the Finish button. Each period after the first one increases by month and year. Each fiscal year contains the number of periods you specify.
The fiscal years and the first period are based on the start date you specify. It will look similar to the following window: Defaults window. Defaults The information on this window shows you the defaults that were created for you automatically if you chose to set up a company based on a sample company.
When you change a date. If you chose to copy a sample company. Warning Once you finish New Company Setup. If it is not satisfactory. Peachtree creates your new company and takes you to the Peachtree Today Welcome window.
Peachtree displays this window if you selected one of the following options on the New Company Setup. From the Peachtree menu. The one displayed depends on an earlier option you selected in New Company Setup. Finish There are several versions of the Finish window. Default Information. Chart of Accounts window: Note Peachtree creates your new company. At any time before you select Finish. While the New Company Setup wizard performs many initial setup tasks automatically.
When done with a Setup Guide page. Click More Info for added help. From the main application toolbar. We recommend that you set up the chart of accounts and beginning balances for the general ledger accounts first. Select Preparation Checklist for special Help topics that will get you ready for company setup.
Click the appropriate icon for more information or to perform a task. This data includes default information that gives Peachtree guidelines for handling all customers.
Select the Setup Guide option at the center of the Welcome page. Seen below. You can also go to a new page by clicking the appropriate tab at the top of the current page. Want to learn more about any of the pages in the Setup Guide? Click the More Info button that appears at the top right side of the page. Note that Peachtree has marked the task as completed. The Info page also links to the Preparation Checklist.
Peachtree will then check the check box beneath the task icon. If you say yes. It links to useful preliminary tasks and information. Peachtree will ask if you want to mark that task as complete. It will take you to the next page in the sequence. Navigate the Setup Guide When you finish the tasks displayed on an individual page. Employee Year-to-Date Earnings and Withholdings Global Options include the following: Set Up Global Options You can set certain options that are in effect for all of the companies you set up.
You can access the Global Options window from the Options menu. Note Remember. The important thing now is that you realize all of the options you have and what results your choices will have. What Next? The following chart advises you where to look in this manual for information on setting up the various functions of Peachtree. In this manual we simply say select and allow you to use either the mouse or the keyboard.
To double-click. Windows Help and the Windows tutorial can make you more comfortable with these conventions. Here are a few guidelines for using the mouse: Here are a few guidelines for using the keyboard: Using the Mouse or Keyboard In Windows it is up to you whether you want to use the mouse or the keyboard to select things.
Peachtree follows Microsoft Windows standards for moving around within the program. To right-click. For more information about Peachtree registration. By default. Then select the Peachtree icon. Peachtree is installed in c: Locate and select the Peachtree group folder. Use it to navigate as you would in Microsoft Internet Explorer. Locate and double-click the Peachtree folder. Registration is very important because it ensures you of timely program updates and upgrade offers.
Help can be accessed from the Help menu. EXE file. The My Computer window appears. Then select the hard drive where you installed Peachtree.
Drive C is the default. Peachtree Registration Register your copy of Peachtree as soon as possible after installing the program. Working with Companies In Peachtree. Using Peachtree Help Introduction. Take a guided tour of Peachtree: Introduces you to Peachtree through an online tutorial called The Guided Tour. Set up a new company: Walks you through the setup of a new company. You can set up as many companies as you need. You can even delete a company. You have the following options: Opens an existing Peachtree company.
The Start Screen When you first start Peachtree. From the Options menu. When you want to open a company from the Start screen. To display the Start screen after startup.
You can see the folder where the company data resides. QuickBooks Pro. Allows you to convert your QuickBooks. This window allows you to select a previously created company.
If you choose not to display the Start screen. Click and drag to widen the column if you need to see the entire path. Peachtree automatically opens the last company that you were working in. Allows you to use a sample company so you can experiment on your own. The Start Screen vs.
To open a company from the File Menu: When the Open Company window appears. Any accounting transactions you enter are logged into the books for the company you opened. In order to delete a company. It is also recommended that you back up data on your hard drive before beginning this procedure.
Notice that File is still the first menu available. Select OK to close the company. The most recently opened company is the first company in the list. When the Open an Existing Company window appears. In some cases you may want to remove a company created in Peachtree.
Note If you already have a company open when you choose to open another company. Delete a Company For step-by-step instructions. Open a Previous Company If you have multiple companies set up in Peachtree. The menus now appear for the company chosen. Moving Around in Peachtree This part of the chapter discusses the standard procedures for moving around in Peachtree. You can check spelling. Some people prefer the traditional menu with words.
It is up to you to decide whether to use your mouse or keyboard to select the options being described in the instructions. How often you back up and which method you choose depends on how you use Peachtree. There is usually more than one way to accomplish tasks. Backing up your company frequently is an important part of maintaining your Peachtree system. Some people like to use a mouse. Backing up your company files can save you hours of time.
Peachtree lets you make the choice. You need an Internet connection to use e-mail and Web services. Throughout the manual. The options on this menu vary.
Edit Allows you to cut. The following menus are available in Peachtree: File Allows you to open an existing company. In addition. Having frequent backups ensures you against the necessity of reentering your data. Peachtree provides a simple backup utility. You can see information on ordering checks or invoice forms for printing. Reports Allows you to queue a list of reports for printing or viewing. Registration information is also accessed through the Help menu.
Options Allows you to set global preferences for a company and to change the system date. You can also calculate finance charges. You can turn on or off the status bar. Analysis Allows you to view customized graphical overviews of the entire company to analyze cash flow. Tasks Allows you to enter quotes. You can also view Peachtree Today. You can also create and edit the format for reports.
You can access and print a technical support request form for relaying any problems. Navigation Aid. For a complete listing of menu options. Services Window Help Allows you to open windows of context-sensitive Help. Lets you decide how you want your desktop to look. Note If an option on any of the menus is dimmed disabled. You can also edit company information. You can also set up an Internet connection within Peachtree. Allows you to access and synchronize with various Peachtree Web resources online and manage or process downloaded Web transactions.
There are eight navigation aids: Navigation Aids are available through a series of buttons in the navigation aids bar. The Navigation Aids Navigation aids provide an easy way for you to get around in Peachtree. Navigation Aids appear in a bar along the bottom of the Peachtree window and can be turned on or off from the Options menu. Navigation Aids provide a flexible alternative for moving around in Peachtree. You can use navigation aids to access certain windows.
Each button in the navigation aids bar corresponds to a navigation aid for a specific accounting area. This is also how you choose options inside windows or move to a field. Once a menu is displayed. If you are using Peachtree Accounting. General Ledger. If you click the Sales button. These sections correspond to the menu structure in Peachtree. Reports provide useful information about the selected accounting area. The section on the left relates to maintenance functions.
Click the button to go to the selected area. Tasks apply to everyday activities that you perform. Notice that the folder is divided into three sections. In Sales. Maintenance functions apply to records or lists that you would keep on file. Want to learn more about a Peachtree navigation aid? With the navigation aid displayed onscreen.
In the Sales navigation aid. Each navigation aid contains pictures to help you remember activities that you perform in Peachtree. This is a field with a lookup box. This is a field with a drop-down list. Some are common to most windows. Entering information in a window allows you to communicate with the program. This is the toolbar. Close This closes the window without saving any work that has been entered since the last save. These are the Back and Next buttons This is a folder tab. The Toolbar Buttons The toolbar offers graphical representations of commands or additional windows that pertain to the window.
For descriptions of all available buttons. Save This saves record information such as addresses. Note that the Open. The fields of this window are often listed at the bottom of the Help topic. Selecting this gives you information specific to the current window. Log This displays events recorded for an individual company or record over a range of time you specify.
Help This appears on most windows. You can also use it to see detail on systemgenerated events. Delete and Void. About this Window: Select this option to see information specific to the current window. Your cursor will turn into an arrow plus question mark.. But when you click it. Clicking the Delete button reveals two separate buttons. You will see a pop-up Help topic explaining the use of the chosen field. Parts of a Window The Toolbar Buttons When a toolbar button has a separate down arrow button beside it.
Ask a Question: Select this to enter the Peachtree Web site. For information about Passport accounts. Select this to see context-sensitive Help for a specific field in the current window. It lets you create a new. Move the cursor over any field in the window and left-click. Select this to see a list of Help topics specific to the current window. Select the Void button to void a displayed invoice. The Help Button The Help button is a special case.
This option requires a support plan that offers e-mail support. How Do I. For more information about the demos.
Text and Lookup Fields The most common field in which you enter information is the text box. In a lookup field. Select this to open a submenu from which you can choose a special demo video. You can select one of the methods depicted in this illustration to either display the list or enter a new record. Using Lookup Lists Lookup lists are indicated by a button with a magnifying glass. For instance. When you select the arrow next to a field. Peachtree will give you an error message and require you to select an existing valid choice.
Press e to select the highlighted item. The Drop-Down List Many windows have fields with lists of information from which you make a selection. On task windows. Select the New button. Switches the sort order of the list— either by ID or by name.
On maintenance windows. Double-click the text box. Lets you create a new record. Type a? Back and Next Buttons Use these buttons to navigate through a list of existing records. Lets you edit or review the highlighted record. When you open a list with the lookup button. When you close the window—by selecting OK or Cancel. In general. Once again.
These arrow buttons open windows that allow you to enter or edit information. The Edit menu has options corresponding to the Back and Next buttons.
As you press e or t to move through some task windows. Pressing z opens the window. When you are working in a maintenance window. Peachtree gives you a choice. The order of records mostly follows that in the Select Transaction lookup list.
In Task windows. When the first available record is displayed in the window. Next is disabled. General Journal Entry. Default Toolbar Components. For more information on the custom toolbar in its default state. If you want to add more functionality to the toolbar. Besides these. In its default format that is. For more information on working in the Toolbar Components window. These include sections that display the current date and current accounting period.
Maintain Vendors. There is also a quick link to open Peachtree Today. The Spell Check feature is available in the following areas: Sales Orders. To check spelling. For step-by-step instructions.
Once Spell Check is activated. For more information on setting up the basic Spell Check options. Vendor Credit Memos. Subject Forms Text Object Properties. It can also check for incorrect capitalization. Description for Purchases Notes Customer. Purchase Orders.
You can also set up the Spell Check options to check spelling as you type. Credit Memos. Spell Check skips over the specified words in the future. Event Log The Event button allows you to schedule an event. This keeps you abreast of customer contacts. For a complete discussion of the Event Log and Action Items.
Forms Designer Text Object Properties. Note The ability to check spelling by pressing 7 is not available in Set Company Alerts. For more information about the options on the Check Spelling window. When you select the Open button from a task window. To learn about customized dictionaries. View and Edit Transactions To open and edit previously entered transactions.
When you add words to your dictionary.
To open and display a specific transaction in the displayed list. Use the Find button to search for a specific transaction. Then you can view the transaction detail and edit it. If you use batch posting. Smart Data Entry fills in remaining text as you enter information that is already stored. Then select the transaction as usual. Smart Data Entry Peachtree helps you enter data by filling in fields once you begin typing and opening lists automatically when you select a field where a list is available.
As you type. Peachtree fills in the remainder. This is known as Smart Data Entry. You can choose whether you want Smart Data Entry to automatically fill in text for you. Say you are creating an invoice. Click Set Up to manually create the record.
Click the Help button in the toolbar at the left side of the window. Ship To address which you enter by clicking the arrow buttons next to the address fields. You continue entering invoice detail. Then you click the Save button to save the invoice. You can also choose whether you want lists such as a customer ID list or item ID list to open automatically.
The message asks you to choose one of two options for creating a record: The Customer ID field is highlighted and flashes to signal that this customer is not in the database.
If you choose Set Up.
Once you finish entering transaction information and click the Save button. Peachtree creates the new customer record automatically. Which option you choose depends on whether you want to enter all information for the new customer immediately or later. The u and y keys move backward and forward by month.
This works without opening the calendar also. Pop-Up Calendar The calendar button next to most date fields allows you to change the date for a particular task without changing your accounting system date. Select a date with your mouse. If you use the mouse. Click the Help button in this window. You can select a date for a transaction in a future accounting period. The calendar closes and the date changes automatically. If you use the keyboard. Maintain Inventory Items will appear.
You can also change the date using the keyboard. Then use the pop-up calendar button to change the date. Change the date Click with the mouse or use the keyboard. These arrows move forward or back one month. March 1st through 31st. Change the Accounting System Date You can also change your accounting system date. These arrows move forward or back one year. Use the arrow keys to move the day forward or backward. Open the folder where Peachtree is installed.
One way to schedule transactions automatically in the future is to set up recurring transactions. Choose which entries to change If you want to change only this entry. Recurring Transactions For step-by-step instructions. You can save the entry as both a current and future-period entry. Enter number of recurrences Enter the number of times to create the entry.
Edit the transaction Select the Open button at the top of the window. You can select Weekly. This should be c: Then select OK. You can set up recurring transactions for four transaction types: Select the Help button for more information on the message you have received. You can enter only the number of periods currently set up through the next fiscal year.
Then select OK to save your transaction. Per Period. Enter the time frame Select when you want the transaction to recur. To open Peachtree Message Help manually. If you want to change all the entries.
Open the Help folder. Make any necessary changes. Change or Delete a Recurring Entry For step-by-step instructions. In the table of contents select the message that you want to learn more about. From the Task window itself. When finished. Once the memorized transaction is selected for use in the task window.
Numbers sort before letters. To enter a memorized transaction: